Vacation Home Rental Terms & Conditions
La Plage
Terms & Conditions
TERMS AND CONDITIONS
In consideration of the advance rent received and the mutual promise herein, the Owner of the subject property, through Sandbridge Realty, Inc. (SBR), his Agent, does hereby lease and rent to tenant the property described within for the following terms and conditions:
1) PAYMENTS OF RENTS AND ACCEPTED FORMS OF PAYMENT (NO PERSONAL CHECKS ACCEPTED AT CHECK-IN). Please confirm your reservation by the indicated date with the required advance rent payment. One copy of the lease agreement must be signed and returned to the Agent with your payment. The balance of your rent will be due 30 days prior to your check-in date. The balance of the rent, taxes, and fees may be paid by personal check, money order, cashier’s check, or credit card. A service charge for any returned check will be added to your balance.
A) PERSONAL CHECKS ARE NOT ACCEPTED LESS THAN THIRTY-DAYS PRIOR TO YOUR ARRIVAL. Reservations made less than 30 days prior to arrival require payment in full by cashier’s check, certified check, money order, or credit card. Credit cards are accepted via a 3rd party provider; a fee is charged by the 3rd party provider for their service.
B) TAX- the tax rates are governed by the Commonwealth of Virginia and the City of Virginia Beach and may change without notice.
C) ALL RENTS MUST BE PAID IN U.S. FUNDS BY CHECK, MONEY ORDER, CREDIT CARD, OR BY CASHIERS CHECK PAYABLE BY A U.S. BANK.
TENANT AGREES that if the Agent deposits rental money and/or damage deposit into escrow interest bearing account, all interest, which accrues with respect to such deposits, becomes the exclusive property of the Agent.
2) DAMAGE DEPOSIT: Tenant agrees to be responsible for damages to the premises during the period of tenancy, including damages to the furnishings and household items resulting from the action or inaction of the tenant, excluding normal wear and tear. It is the tenant’s responsibility to report to the office upon arrival any damages found or any repairs required. The amount of the damage deposit is specified on the front of the lease. The purpose of the damage deposit is to protect the dwelling and contents from malicious or negligent damages and/or dwelling being left abnormally dirty resulting in excessive cleaning costs. Damage deposit may also be applied to any additional or unpaid charges incurred by the tenant during the term of this lease. In addition, Tenant agrees to reimburse Owner for any damage expenses incurred in excess of the damage deposit, including collection costs, if necessary, and reasonable attorney’s fees. The units are carefully inspected after each rental. Damage Deposits will be processed for return 30 days after checkout. Tenant may opt to pay a taxable, non-refundable DAMAGE DEPOSIT WAIVER FEE in lieu of paying a Damage Deposit.
3) CHECK-IN TIME: Begins no earlier than 3:00 p.m. We make every effort to ensure that all units are clean and ready for occupancy; however in some instances it may be necessary to delay occupancy until the unit is ready. There are no refunds due to late occupancy. Do not go to the property before checking in at our office. It delays cleaning, servicing, and inspection of the property and your check-in time. If you anticipate arrival after 5 p.m., notify our office ahead of time so that arrangements can be made for keys and directions.
4) CHECK-OUTS: All units must be vacated by 10:00 a.m. on check-out day (NO EXCEPTIONS). An extra day’s rent will be charged for all late checkouts. Our inspection crews require your timely departure, so that the unit can be prepared for the next tenants. Tenant is responsible for straightening all furniture, cleaning dishes, taking out trash, and leaving the unit in good shape. Our cleaning crew will take care of the rest. Please ensure you’ve packed all your belongings before checking out, as we cannot be responsible for items left in the rental home. There will be a service charge in addition to the costs of mailing, for items that are requested by you to be picked up and mailed by Agent. All additional charges will be deducted from your damage deposit or billed to you directly as needed.
5) RULES AND TENANT OBLIGATIONS (Tenants must comply with all local, city and state ordinances)
A) ACCOMMODATIONS AND FURNISHINGS: Each home is privately owned; furnished, equipped for housekeeping, and decorated to the Owner’s taste. Kitchens come stocked with cookware and dinnerware. Beds have mattress pads, bedspreads, and pillows. You will need to bring all paper products, soaps, staples, blankets, dish towels, dish cloths, and personal items. If not provided by the Owner, you will need to bring bed linens and towels or you may rent them from Ocean Rentals @ 1-800-695-4212 or online at WWW.OCEANRENTALSLTD.COM.
B) FAMILY GROUPS ONLY AND MAXIMUM OCCUPANCY: Tenancy is reserved for family groups only, as authorized by our contracts with the property Owners. No high school, college, civic, or other non-family groups allowed without prior approval. I.D.’s must be furnished upon request. The occupancy limit, as stated in our advertising, cannot be exceeded. Occupancy count includes children. Violation of the above is grounds for immediate eviction with forfeiture of all rent and damage deposit paid. Certain gatherings may require Special Event Insurance; please contact our Reservations Department for details.
C) MAINTENANCE & REPAIR: Every reasonable effort is made to keep each property and its equipment in good working order. Notify us promptly of any property difficulties. We will make every effort to correct problems within a reasonable time. Replacements are not provided. There will be NO REFUND given for inoperable appliances, malfunctioning mechanical systems, and faulty equipment, including HVAC systems. Owner and Sandbridge Realty have the right to reasonably inspect the property during your occupancy and to make repairs to its fixtures, appliances, furnishings, and facilities during your rental period.
D) PETS: Most rental properties do not allow pets. Vacation homes allowing pets accept no more than 2 household dogs. NO CATS ALLOWED. A taxable, non-refundable fee is charged for each pet. Pets found on properties not allowing pets is grounds for immediate eviction without refund and your damage deposit will be forfeit. Local ordinance requires that Pet Owners must use air-tight containers to remove and dispose of all pet droppings.
E) TELEPHONES: The property phone is for local calls only. If you make toll calls on the Owner’s phone, a service fee in addition to the amount of your calls will be deducted from your damage deposit or billed directly to you.
F) AFTER HOURS LOCKOUTS: A service fee is charged for all after hour’s lockout calls. Tenants will meet Agent at our office and the service charge will be due and payable at that time.
G) GRILLS: International Fire Code states that open-flamed cooking devices shall not be operated on combustible balconies or within 10 feet of combustible construction. Open-flamed cooking devices are not permitted on condominium decks. Tenant is responsible for damages occurring as a result of misuse.
H) FIREPLACES: Off-Season use. Only fireplaces specifically listed in the unit descriptions are for renters’ use. There will be NO REFUND for inoperable fireplaces.
I) OWNERS CLOSETS: Locked closets are not available to guests. The doors are checked after each rental departure. If the doors have been tampered with, your entire damage deposit will be forfeited or you will be billed for missing and damaged items.
J) DECKS: Decks shall at no time during tenancy exceed the stated maximum property occupancy.
K) SWIMMING POOL/HOT TUBS (SPAS): By signing this contract, you agree that you have read and understand the attached pool and hot tub (spa) guidelines.
6) TRANSFER: Tenant may request a transfer from one week to another in the same unit, same year. All requests for transfers must be made in writing to Sandbridge Realty at least 30 days prior to original check-in. Transfers which occur from a higher rental rate season to a lower rental rate season will remain at the charge of the higher rental rate. A transfer fee will apply. Transfers to another rental unit will be treated as a cancellation (as noted in # 7 below).
7) CANCELLATION: All cancellations must be in writing. In the event of an emergency cancellation occurring one week or less before check-in date, a verbal cancellation will be accepted by phone, but must be followed up in writing. Every effort is made to re-rent the property to minimize your loss. If the property is re-rented for the original rental period or a portion thereof, the only refund due the Tenant are funds in excess of the original rental rate. The Administrative Fee, Damage Deposit Waiver Fee, and Trip Insurance Premium are non-refundable items. In addition, all cancellations are subject to a cancellation fee of 17% of the gross rent. Refunds are payable to the tenant within 30 days after the subsequent re-rent payment has cleared accounts. Tip: Consider Trip Insurance.
8) LIMITATIONS OF REMEDIES, DAMAGES, AND INDEMNITY: In the event Sandbridge Realty or the Owner is unable to deliver said property to Tenant under this lease agreement because of Fire, Eminent Domain, Act of Nature, or Act of War or if the property is unavailable because of delay in construction or because of lack of water or sewer, or any other reason beyond Agent’s control, Tenant hereby agrees that Sandbridge Realty’s and Owner’s sole liability as a result of any of these conditions is the full refund of all consideration previously tendered by Tenant pursuant to the terms of this lease. After occupancy, Tenant shall not be entitled to any refund due to unfavorable weather, mandatory hurricane evacuation or disruption of utility service (including cable). Tenant also agrees that in the case of a double booking Tenant will be entitled to full refund of all consideration previously tendered by Tenant. Tenant agrees to be responsible for any repairs necessary due to their negligence. Tenant agrees to release and indemnify the Owner and his Agent from and against liability for injury to the person of the Tenant or to any member of his household or to anyone on said premises, whether invited or not invited by Tenant, resulting from any cause whatsoever, except only such a personal injury caused by the negligent or intentional acts of the Owner or his Agent.
9) MISCELLANEOUS:
A) This agreement shall not be binding unless and until Agent has received one-half of the gross rent and all payments have cleared. Tenant acknowledges that they may not have possession of the premises until full rental amount set forth herein has been paid.
B) Every effort has been made to assure that the information in this agreement and brochure and Internet listings is correct. Sandbridge Realty cannot be held responsible for changes made by Owners or advertising errors. Taste, style, and quality vary. Sandbridge Realty makes every effort to relay home information via pictures, descriptions, relative pricing, and website.
AGENCY DISCLOSURE: Sandbridge Realty, Inc. is the Agent of the Owner and as such will lease property and provide information about property to tenants (customers).
IN WITNESS WHEREOF, this agreement is executed in two counterparts being retained by each party hereto. NOTICE: This is a legally binding contract. If not understood, seek competent advice. Subject property may or may not be owned by a Real Estate Licensee.
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